Board of Library Trustees

Meeting Minutes

Documentation

• Meeting Minutes for Approval – December 16, 2025
• Friends Report
• Professional Staff Reports
• Director’s Report
• Financial Report
• Miscellaneous – Pod Use Policy, 3D Printer Policy

Call to Order

The meeting was called to order at 7:00 P.M. by P. Ivanovskis.

Public Comment

None.

Approval of Meeting Minutes

After the Board reviewed the minutes, K. Penders moved to amend the minutes to strike a
paragraph from the staff update section. As A. Clement was not present at the December
meeting, the Board decided to move the amendment and approval of the meeting minutes to the
February meeting. P. Ivanovskis noted that he and K. Penders will not be able to attend the
February meeting, and proposed to update the next meeting date to February 3; the group agreed.

Correspondence

None.

Friends’ Report

Sue Collins provided a report from the Friends. The Friends annual meeting will be held on
February 4. The election committee has proposed Mo Ryan as Vice President, and Sue Collins
will continue as President. The Friends reviewed their budget and bylaws. The membership table
at the book sale will continue, as it attracted 25 new members at the last book sale. The
newsletter will be mailed this month along with membership envelopes. The book shops are
doing well.

Professional Staff Reports

L. O’Neill reported that the staff is preparing for the Community Reads events. December
vacation week was very busy in the Children’s Department with multiple programs.

Financial Reports

L. O’Neill reported that we are generally on track with the budget. The book budget portion is
still lower than expected for this point in the year due to order delays.

Director’s Report

Library Operations

None.

Programs & Services

The Library held 660 programs in 2025 – 212 adult, 68 teen, and 380
children’s programs. L. O’Neill reported that they have decided to end open hours for the Tinker
Tank on February 11, and move to a by appointment only system. The logo committee has been
formed, and includes Lesleyann Foster and Mo Ryan from the Friends of the Library, Joyce
Parlapiano from the Board of Trustees, and L O’Neill and Emma Brelsford as staff members. L.
O’Neill is continuing to review potential companies for updating the Library website, including
the current vendor.

.

Personnel Updates

None.

New Business

None.

Old Business

2026 Community Reads Update:

Several art programs for adults are planned, including a make your own mug program, a
suminagashi printing program, a movie screening, a stained-glass program, a painting workshop,
an art walk, and a true crime podcast program. There will also be a field trip to the Isabella
Stewart Gardner museum.

CIP Requests:

L. O’Neill submitted a $30,000 request for the teen programming room.

Pod Policy:

The double pod is not being used as much as expected, and there are more requests for use by
single users, so a proposal was made to update the policy to allow up to two people to use the
pod. A motion was made by K. Penders to update the policy as proposed. P. Ivanovskis seconded
the motion, and the motion was approved 4-0-0.

3D Printer Policy:

An update to the policy was proposed to clarify that the 3D printer is not available for selfservice use, and that files for printing must be sent by patrons to Renee Spinner. A motion was
made by K. Penders to update the policy as amended. P. Ivanovskis seconded the motion, and the
motion was approved 4-0-0.

Adjournment

Respectfully submitted,
Sara Halton